Office/Human Resource Manager


Job Overview

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Maintains office staff by recruiting, selecting, orienting, and training employees. Supports company operations by maintaining office systems and supervising staff.

Salary

$17 – $22/hr., based on experience

20 hours a week

Responsibilities and Duties

  • Develop organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll and scheduling
  • Sorting mail
  • Ordering office supplies
  • Setting up appointments, conferences and managing meeting rooms
  • Schedule meetings and appointments for CDC Board
  • Maintains inventory of office supplies
  • Manage contract and price negotiations with office vendors, service providers and office and storage lease
  • Coordinate with IT department on all office equipment
  • Custodian of records
  • Assist in the onboarding process for new hires
  • Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
  • Ensure that all items are invoiced and paid on time
  • Coordinate bank deposits and report financial results on a regular basis to management
  • Monitor office expenses and tally and enter cash receipts
  • Work with the accounting firm to develop monthly financial statements, including cash flow, profit, and loss statements and balance sheets
  • Maintain bank transfers – savings, line of credit
  • Conduct a monthly reconciliation of every bank account
  • Monitor organization’s annual budget
  • Assemble information for external auditors for the annual audit
  • Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims
  • Filing biennial secretary of state statement of information
  • Annual city business license renewal
  • Interfacing with the accounting firm, as needed, for financial statement preparation, income tax return preparation, and other tax return preparation (i..e property, 1099)
  • Interfacing with the auditor as needed
  • Other tasks as requested by management

Qualifications

  • Education level: Desired Associate’s degree in accounting or business administration
  • Experience: Ideally this individual will have at least two years of experience in office administration and working in the nonprofit world. Bookkeeping experience. One to two years of human resource experience required.
  • Specific skills: Excellent organization skills and seasoned experience in Quick Books, Excel and Microsoft Office Suite
  • Personal characteristics: Flexible, self-motivated, friendly, strong inter/intrapersonal skills. Attention to detail and problem-solving skills. Strong organizational and planning skills in a fast-paced environment
  • Licenses: Driver’s License

Additional Information – to apply or if you desire additional information, please contact:

  • Development Officer– amy@tccdc.org, 714-543-3711 Ext. 264
  • Email your application, resume, cover letter to amy@tccdc.org

Download Office/Human Resource Manager Application